ELD Mandate Requirements: What Fleet Managers Need to Know

A guide to implementing the ELD Mandate requirements into your fleet's daily operations

Recent changes in fleet management laws have made electronic logging devices necessary for commercial drivers operating a commercial motor vehicle in North America. Fleet managers and drivers alike are wondering what this means for them and their daily operations. Approximately 44% of fleets currently use some form of telematics to track their drivers’ performance, but the ELD Mandate is designed to provide across the board accountability for drivers and fleet managers.

At BrickHouse Security, we aim to be your partner in this transition to ELD compliance and we have gathered answers to some of the most commonly asked questions below.

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What is an Electronic Logging Device and What is it Used For?

An ELD is an electronic logging device that syncs with a vehicle’s engine to automatically record driving time. The ELD automatically records essential data for Hours of Service (HOS) reports. This device is designed to make hours of service (HOS) and record of duty status (RODS) logging simpler, more accurate, and more efficient as it no longer needs to be performed manually. This electronic device is designed to replace a driver’s paper log book, making data easily accessible for users and able to be electronically transferred to home offices for easy review by fleet managers.

The ELD Mandate is also being put in place to eliminate abuse of the system when it comes to reported driving time. It will help ensure that drivers are following the law and will minimize fatigued and overworked drivers who are often the cause of traffic accidents. Additionally, maintaining driver's records in a secure manner is crucial for regulatory compliance and driver privacy.

What is the New ELD Mandate and Who Does it Affect in Commercial Motor Vehicles?

The ELD Mandate, which was passed in early 2016 and which will officially go into effect on December 18, 2017, will affect nearly 3 million commercial motor vehicle drivers in North America. It extends to American, Canadian, and Mexican interstate drivers. While the hours of service regulations will not be changing, the method of reporting them will change. The mandate requires that all drivers in the following categories have an ELD installed in their vehicle:

• Interstate drivers currently required to keep RODS

• Vehicles that weigh more than 10,001 pounds

• Vehicles with placarded hazmat loads

• Vehicles carrying more than 8 or 15 passengers, depending on the vehicle class

Understanding ELD compliance requirements is crucial for ensuring that businesses and drivers adhere to the FMCSA mandate. Many businesses may be unaware of their non-compliance status, highlighting the need for comprehensive ELD solutions.

The ELD mandate applies to most commercial motor vehicle drivers required to maintain Records of Duty Status (RODS). The ELD Mandate does not affect the following drivers:

• CDL carrying CMV drivers who operate in a 100-air-mile radius and who will continue to use time cards

• Non-CDL carrying freight drivers who operate within a 150-air-mile radius

• Drive away or tow away operators

• Vehicles manufactured before the year 2000

By December 18, 2017, compliance is required by law, meaning that ELDs must be installed and in use in every vehicle that fits the requirements.

What New Things Can Drivers and Managers Anticipate?

The ELD Mandate brings with it a number of changes, many of which are positive. Some of the most notable changes are as follows:

• Driver Logbooks will be largely eliminated

• Data Sharing will be easy and secure

• Data Collection will be more detailed and complete than was possible before

• Driver Alerts will allow drivers to be aware of their status and the status of their device

• Driver Duty Status will be required for all drivers via the ELD

Transitioning from paper logs to an ELD system not only meets legal mandates but also enhances safety standards and operational efficiency. Fleet managers can monitor driver behavior and fuel consumption for cost savings.

While time reporting will not be done the same way, the ELD Mandate will not change certain rules such as how long a driver can be on the road. In fact, the ELD Mandate has been put in place to increase road safety by ensuring that drivers are adhering to the drive time laws. Their data will be accessible to them, their managers, and those conducting reviews or audits, ensuring that each driver is reporting accurate numbers and following associated laws.

What is Considered to Be an Acceptable ELD Under the Mandate?

In order for an ELD device to be compliant with the mandate, the device must have an integrally synchronized system that performs automatic recording of HOS and RODS. Its technical specifications must be approved by and registered with FMCSA. Most importantly, the device must be installed and operational by December 18, 2017.

Hours of Service regulations:

1. Maximum Driving Hours: Drivers are generally allowed to drive for up to 11 hours after being off duty for 10 consecutive hours.

2. 14-Hour Window: Once a driver comes on duty after a break, they can work within a 14-hour window but can only drive for 11 of those hours. After the 14-hour window, they must stop driving even if they haven't driven all 11 hours.

3. Rest Breaks: Drivers must take a 30-minute break after 8 hours of driving time.

4. 60/70-Hour Limit: There are weekly driving limits of 60 hours over 7 days or 70 hours over 8 days, depending on how the carrier operates.

5. 34-Hour Reset: Drivers can reset their weekly driving limit by taking a 34-hour off-duty period.

These rules are enforced to maintain road safety and ensure that drivers do not overwork themselves, which can lead to dangerous driving conditions.

What Are the Benefits of the ELD Mandate?

The ELD Mandate was passed in order to improve road safety, both for fleet drivers and other drivers who share the road with them. Within the fleet world, the benefits should include reduced HOS and RODS costs and minimized audit fees, prevention of manual logging errors, increase in vehicle inspection efficiency, decrease in roadside faxing fees, and improvements in communication between drivers and managers. ELDs can also reduce wasted miles, optimize fuel usage, and reduce audits. ELD devices play a crucial role in ensuring compliance with regulatory requirements, preventing harassment, and managing Hours of Service (HOS) for both interstate and intrastate drivers.

Drivers and managers should expect a number of benefits to implementing the ELD mandate, including:

• Easier compliance with other industry regulations

• Quick management of IFTA requirements, as well as increased fleet HOS accountability

• Minimization of driver audits

• Better time management across the board

• Maximizing drive time while minimizing paperwork and reducing inspection times

• Access to applications that help increase productivity

• Driver accountability and honest reporting

Additionally, the FMCSA estimates the deaths, injuries, and crashes that should be prevented or avoided by the use of ELDs as follows:

• 1,844 crashes per year

• 562 injuries per year

• 26 deaths per year

One of the biggest transportation issues that the ELD Mandate intends to address is erroneous driver reporting. A properly functioning ELD will allow managers to monitor drive times of each member of the fleet, seeing exactly what their drivers are doing even before HOS is officially reported. The law currently supports limitations on drive times and with the introduction of required ELDs, drive time rules can be officially enforced. Ensuring that drivers are adhering to proper driving hours will help minimize fleet audits. And for everyone on the road, ELDs will help eliminate fatigue and produce safer, more alert drivers.

Motor carriers, both for-hire and private, are required to maintain electronic logs of duty status under the ELD mandate. This requirement ensures that motor carriers comply with HOS regulations, leading to safer driving practices and improved enforcement of existing regulations. Even those who may be exempt from the mandate can benefit from the use of ELDs, as they contribute to overall safety and efficiency.

What Are the Deadlines for ELD Use?

IELDs must be installed, operational, and in use by December 18, 2017.

How Should You Prepare?

When it comes to preparing yourself and your fleet drivers for the ELD Mandate compliance, we have a few tips for acclimating your team to what needs to occur:

• Recognize that the new process will be much easier to manage and cause far fewer errors

• Understand that the ELD Mandate is designed to improve fleet management and driver safety, overall

• Create a timeline for ELD compliance, ensuring that your team is able to get your devices installed and practice using them in time for the official implementation on December 18, 2017

• Have open communication with your team, answering their questions and providing them with information about the process and purpose–a team that understands is much more likely to cooperate.

• Provide complete, detailed, and interactive training to your drivers and managers to make sure that everyone knows how to use their tools properly

Understanding the ELD rule is crucial as it outlines the regulations and compliance requirements for commercial motor vehicle drivers, emphasizing safety and adherence to Hours of Service regulations.

If you have questions about ELD compliant tools or ELD Mandate requirements, the team at BrickHouse Security is available to help. Please contact our team for more information.

Maintaining accurate records of duty status is essential for compliance with the ELD mandate. This documentation is required under Hours of Service regulations and impacts any driver or motor carrier currently obligated to keep these records. Transitioning from paper logs to electronic logging devices ensures better accuracy and compliance.

Revised by September 26, 2024